Contractor Management

Southport Golf Club Management understand that under the Work Health and Safety Act 2011 (WHS Act), a contractor is a worker and as such is owed duties of care when operating in our workplace. Where Southport Golf Club has engaged contractors to perform work, effective contractor procurement and management will occur to ensure a safe workplace for the contractors, other workers, members and visitors.

Southport Golf Club will consult with contractors and ensure health and safety requirements are integrated into procurement, supervision and management of their work.

Contractors also have a duty to take reasonable care for their own health and safety and ensure their acts or omissions do not adversely affect the health and safety of others..

Definitions

A contractor is a firm or person, other than an employee, who is engaged to provide materials or perform work at a workplace (e.g. plumber, cleaners, electrician, etc.).

Implementation

Southport Golf Club will use the Risk Management Plan to identify, assess and control risks of which it is aware or ought to be aware associated with the work the contractors are engaged to perform.
Risk management is a continuous process which involves four recurring stages with which the Club and the contractor must comply:

    1. Identification of the risks involved in the work to be performed.
    2. Assessment of the importance of different risks.
    3. Control of the risks through elimination, substitution, work redesign, use of appropriate equipment and the provision of training and information to all relevant Supervisors and Employees in the workplace where it is reasonably practical and/or necessary to do so. Implementing the most effective controls based on the Hierarchy of Controls.
    4. Monitor the effectiveness of implemented controls, continually make improvements, where it is reasonably practical and/or necessary to do so.

Responsibilities

Executive management of Southport Golf Club will for work under $5000

    • Use contractors who have supplied to the Club proof of their current Workers Compensation Insurance, Public Liability Insurance, and their WHS&E Policies.
    • Supply to contractors a copy of the SGC WHS and Environment Policies with the requirement the contractors will abide by them.
    • Discontinue using any contractor not fulfilling their contractual duties owed to SGC.
    • Discontinue using any contractor found to be operating in an unsafe or harmful manner. contractor is a firm or person, other than an employee, who is engaged to provide materials or perform work at a workplace (e.g. plumber, cleaners, electrician, etc.).

Executive management of Southport Golf Club will for work over $5000

    • In consultation with the Board and other relevant parties, develop a scope of works (works project) and obtain at least two quotes for the work where possible.
    • Require each contractor who quotes to provide a Risk Management Plan for the project, their WHS & E policies, procedures and safety record.
    • Present to the Board for approval the scope of works, quotes and Risk Management Plans.
    • Enter into a contract satisfactory to the Club that reflects the risks arising from the engagement of the contractor and the control measures to be implemented, duties and reimbursements.
    • Require appropriate quality and safety standards in the contract.
    • Where it is reasonably practical and/or necessary to do so, assign a Southport Golf Club manager/supervisor/committee person to liaise with the contractor while they are on site.
    • Where it is reasonably practical and/or necessary to do so, provide appropriate training and instructions to ensure that any of the Southport Golf Club employees who are required to liaise with contractors meet the safety standards required by law. C

The Contract Manager or Committee will

    • Observe the procedures of the contractors (and sub-contractors, where relevant) and take all necessary action to require the Contractor to meet required safety and quality standards required by law and where it is reasonably practical and/or necessary to do so. Where it is reasonably practical and/or necessary to do so, provide relevant safety information (including inductions) and site rules to contractors to ensure consistency with SGC’s WHS & E obligations at law.
    • Attain and keep all relevant records relating to the work of contractors.
    • Report any contractor breaches of contract, unsafe actions or injuries to the SGC management as soon as possible.
    • Stop any unsafe actions of the contractor immediately. Require the Contractor to implement more effective risk control measures before work recommences.
    • Where it is reasonably practical and/or necessary to do so, require the contractor and all his workers coming onto the workplace to read, and sign the Contractor Induction Form (where one is required). Retain these records for the period required by the law.

Contractors and all their workers will

    • Abide by the Southport Golf Club Contractor Induction Form and Site Rules (where one is required).
    • Sign in at the Reception or log in, each time they enter the SGC workplace.

 

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